Special Events Coordinator I
Tallahassee, FL Tallahassee, FL Full-time Full-time Estimated:
$43.
7K - $55.
3K a year Estimated:
$43.
7K - $55.
3K a year Department Alumni Association Responsibilities This position directly supports the Advancement Engagement team to create effective engagement events while ensuring that the internal and external stakeholders are engaged and informed.
This position will report to the Executive Director of Events.
Key responsibilities include data guest management, creation and management of event supplies and collateral, creation of proactive reports, on-site registration management, training and supporting event volunteers, leading venue and vendor research as well as event coordination.
The incumbent is expected to reinforce a collaborative and supportive relationship within and among the Advancement division.
Event Management Assist with planning, coordinating and implementing in-person and virtual Advancement and college/unit-specific events, including board meetings, annual donor recognition events, general alumni events, regional engagement and stewardship events and other advancement-related or internal events as assigned; assist with logistical arrangements such as equipment rental, video conferencing audio-visual and photography.
Coordinates production elements, event rentals, menu selection and on-site event support.
Researches and proposes event venue options which vary based on event needs.
Assists in the creation of event design boards and event proposals.
Stays ahead of event trends and implements trends as appropriate.
Perform other related duties as required and assigned.
Assists with the gathering of collateral for pre-event briefings.
Prepares RSVP lists, event thumbnail reports, briefing overview materials, event timelines/run of shows and other event materials that may be required for event briefings.
Adheres to department planning templates and protocols.
Updates planning templates when necessary.
Collaborates with Advancement Communications to develop event communication plans to ensure events are marketed where necessary.
Data Management Receive, record and track RSVPs pre and post event and seating assignments using the preferred Advancement database.
Stays ahead of event registration and check-in trends and adapts where necessary.
Tracks and monitors event expenses and revenues.
Protects confidential information.
Involved in the development of new Advancement engagement programs and adds value to existing programs.
Assists with the planning and coordination of Alumni Network and Student Alumni events.
Other duties as assigned.
Qualifications Bachelor's degree and two years of experience; or a high school diploma/equivalent and experience equal to six years.
(Note:
post-high school education can substitute for experience at the equivalent rate.
) Proficiency in the Microsoft Office products suite (Excel, Outlook, PowerPoint, Word), or equivalent software.
Experience with and knowledge of the principles and practices of event planning.
A self-starter, comfortable working independently.
Excellent communication skills to include effective writing and interpersonal skills.
Ability to prioritize, organize and perform multiple work assignments simultaneously and accurately in a detail-oriented environment.
Ability to handle confidential, sensitive information with the highest degree of professionalism.
A valid Florida or Georgia Driver's License, or the ability to obtain.
Applicants must upload a resume with their online application.
Preferred Qualifications Experience with Zoom webinar production preferred.
Event planning experience, organizing multiple events at various stages of planning.
Communication skills to reach a varied audience - donors, development officers, deans, the President's office.
University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida.
FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity.
At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses.
FSU Total Rewards FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https:
//jobs.
fsu.
edu.
If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
The hiring committee will review applications as received.
Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at:
https:
//hr.
fsu.
edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.
pdf.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$43.
7K - $55.
3K a year Estimated:
$43.
7K - $55.
3K a year Department Alumni Association Responsibilities This position directly supports the Advancement Engagement team to create effective engagement events while ensuring that the internal and external stakeholders are engaged and informed.
This position will report to the Executive Director of Events.
Key responsibilities include data guest management, creation and management of event supplies and collateral, creation of proactive reports, on-site registration management, training and supporting event volunteers, leading venue and vendor research as well as event coordination.
The incumbent is expected to reinforce a collaborative and supportive relationship within and among the Advancement division.
Event Management Assist with planning, coordinating and implementing in-person and virtual Advancement and college/unit-specific events, including board meetings, annual donor recognition events, general alumni events, regional engagement and stewardship events and other advancement-related or internal events as assigned; assist with logistical arrangements such as equipment rental, video conferencing audio-visual and photography.
Coordinates production elements, event rentals, menu selection and on-site event support.
Researches and proposes event venue options which vary based on event needs.
Assists in the creation of event design boards and event proposals.
Stays ahead of event trends and implements trends as appropriate.
Perform other related duties as required and assigned.
Assists with the gathering of collateral for pre-event briefings.
Prepares RSVP lists, event thumbnail reports, briefing overview materials, event timelines/run of shows and other event materials that may be required for event briefings.
Adheres to department planning templates and protocols.
Updates planning templates when necessary.
Collaborates with Advancement Communications to develop event communication plans to ensure events are marketed where necessary.
Data Management Receive, record and track RSVPs pre and post event and seating assignments using the preferred Advancement database.
Stays ahead of event registration and check-in trends and adapts where necessary.
Tracks and monitors event expenses and revenues.
Protects confidential information.
Involved in the development of new Advancement engagement programs and adds value to existing programs.
Assists with the planning and coordination of Alumni Network and Student Alumni events.
Other duties as assigned.
Qualifications Bachelor's degree and two years of experience; or a high school diploma/equivalent and experience equal to six years.
(Note:
post-high school education can substitute for experience at the equivalent rate.
) Proficiency in the Microsoft Office products suite (Excel, Outlook, PowerPoint, Word), or equivalent software.
Experience with and knowledge of the principles and practices of event planning.
A self-starter, comfortable working independently.
Excellent communication skills to include effective writing and interpersonal skills.
Ability to prioritize, organize and perform multiple work assignments simultaneously and accurately in a detail-oriented environment.
Ability to handle confidential, sensitive information with the highest degree of professionalism.
A valid Florida or Georgia Driver's License, or the ability to obtain.
Applicants must upload a resume with their online application.
Preferred Qualifications Experience with Zoom webinar production preferred.
Event planning experience, organizing multiple events at various stages of planning.
Communication skills to reach a varied audience - donors, development officers, deans, the President's office.
University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida.
FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity.
At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses.
FSU Total Rewards FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https:
//jobs.
fsu.
edu.
If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
The hiring committee will review applications as received.
Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at:
https:
//hr.
fsu.
edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.
pdf.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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