ADMINISTRATIVE ASSISTANT I
Tallahassee, FL Tallahassee, FL $2,520 a month $2,520 a month 2 days ago 2 days ago 2 days ago Requisition No:
810082 Agency:
Agency for Health Care Administration Working Title:
68028289 - ADMINISTRATIVE ASSISTANT I Position Number:
68028289 Salary:
$1,260.
00 Biweekly Posting Closing Date:
08/21/2023 ANTICIPATED VACANCY The Agency for Health Care Administration is Florida's chief health policy and planning entity.
The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.
Under the direction of Agency Secretary Jason C.
Weida, the Agency is focused on advancing Governor DeSantis' vision for Florida's health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.
Agency Objectives:
HIGH QUALITY Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.
TRANSPARENT Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.
COST-EFFECTIVE Leveraging Florida's buying power in delivering high quality care at the lowest cost to taxpayers.
Position Overview:
The ideal candidate for this position must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior.
Must be able to interact courteously with others and be able to work in a high-volume environment.
Will have experience working alone or as part of a team in collecting, processing, and sharing information relating to duties and responsibilities.
Those not able to work effectively in a deadline-oriented atmosphere should not apply.
A good attendance record is essential for any individual in this position as the work involved occurs daily and is time critical.
This position will be hired at the minimum annual salary of $32,760.
00 ($1,260.
00 biweekly) and is non-negotiable.
Hours are 8:
00 a.
m.
to 5:
00 p.
m.
, Monday through Friday.
This is complex administrative work assisting the Health Administration Services Manager and staff in the Laboratory and In Home Services Unit.
This position is responsible for acting as an assistant to the Unit Manager and Program Administrators; ensuring workflow between the unit and the bureau office is handled professionally while maintaining confidentiality.
The incumbent functions as a member of a cooperative team that is responsible for the registration, licensure, and/or certification of various categories of health care facilities/entities.
Responsibilities and duties include the following:
Administrative and clerical functions including primary telephone support for the Unit, assisting internal and external customers with inquiries related to assigned programs of responsibility, distributing mail reports, and arranging meetings.
Entering and retrieving licensure/certification, payment, inspection, and other general facility information, running data entry quality assurance reports, and correcting data entry errors as required.
Preparing memos and other correspondence, processing public record and other information requests, assisting with program management, logging and tracking applications and legal orders, and assisting consultants in assigned programs of responsibility.
Researching, gathering, comparing, and analyzing information relating to assignments and projects.
Maintaining files, scanning, retrieving, or reproducing documents and records within the Agency's document management system, and generating reports.
A high level of experience with Microsoft Word, Outlook, and Internet navigation and research.
Extensive experience with proofreading, composition, and grammar structure.
Excellent customer service, communication, and time management skills.
Desire to work cooperatively in a team environment.
Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options; Flexible Spending Accounts; State of Florida retirement options, including employer contributions; Generous annual and sick leave benefits; 9 paid holidays a year and 1 Personal Holiday each year; Career advancement opportunities; Tuition waiver for courses offered by Florida's nationally ranked State University System ; Training and professional development opportunities; And more! KNOWLEDGE, SKILLS, AND ABILITIES Knowledge, Skills, and Abilities (KSAs):
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective communication.
Skill in providing customer service to internal and external customers.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report reviews.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to use problem-solving techniques.
Ability to work independently.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively, verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to work cooperatively as a member of a team.
Ability to organize and maintain filing systems.
Ability to use a computer, other office machines, and software necessary to enter, retrieve, and manipulate data.
Ability to maintain the confidentiality of information.
MINIMUM QUALIFICATIONS REQUIREMENTS Three years of administrative or clerical experience.
College education from an accredited college or university at the rate of 30 semester or 45 quarter hours may substitute for each year of the required work experience.
LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS N/A CONTACT:
JANE EVERSGERD 850-412-4389 The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
810082 Agency:
Agency for Health Care Administration Working Title:
68028289 - ADMINISTRATIVE ASSISTANT I Position Number:
68028289 Salary:
$1,260.
00 Biweekly Posting Closing Date:
08/21/2023 ANTICIPATED VACANCY The Agency for Health Care Administration is Florida's chief health policy and planning entity.
The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.
Under the direction of Agency Secretary Jason C.
Weida, the Agency is focused on advancing Governor DeSantis' vision for Florida's health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.
Agency Objectives:
HIGH QUALITY Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.
TRANSPARENT Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.
COST-EFFECTIVE Leveraging Florida's buying power in delivering high quality care at the lowest cost to taxpayers.
Position Overview:
The ideal candidate for this position must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior.
Must be able to interact courteously with others and be able to work in a high-volume environment.
Will have experience working alone or as part of a team in collecting, processing, and sharing information relating to duties and responsibilities.
Those not able to work effectively in a deadline-oriented atmosphere should not apply.
A good attendance record is essential for any individual in this position as the work involved occurs daily and is time critical.
This position will be hired at the minimum annual salary of $32,760.
00 ($1,260.
00 biweekly) and is non-negotiable.
Hours are 8:
00 a.
m.
to 5:
00 p.
m.
, Monday through Friday.
This is complex administrative work assisting the Health Administration Services Manager and staff in the Laboratory and In Home Services Unit.
This position is responsible for acting as an assistant to the Unit Manager and Program Administrators; ensuring workflow between the unit and the bureau office is handled professionally while maintaining confidentiality.
The incumbent functions as a member of a cooperative team that is responsible for the registration, licensure, and/or certification of various categories of health care facilities/entities.
Responsibilities and duties include the following:
Administrative and clerical functions including primary telephone support for the Unit, assisting internal and external customers with inquiries related to assigned programs of responsibility, distributing mail reports, and arranging meetings.
Entering and retrieving licensure/certification, payment, inspection, and other general facility information, running data entry quality assurance reports, and correcting data entry errors as required.
Preparing memos and other correspondence, processing public record and other information requests, assisting with program management, logging and tracking applications and legal orders, and assisting consultants in assigned programs of responsibility.
Researching, gathering, comparing, and analyzing information relating to assignments and projects.
Maintaining files, scanning, retrieving, or reproducing documents and records within the Agency's document management system, and generating reports.
A high level of experience with Microsoft Word, Outlook, and Internet navigation and research.
Extensive experience with proofreading, composition, and grammar structure.
Excellent customer service, communication, and time management skills.
Desire to work cooperatively in a team environment.
Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options; Flexible Spending Accounts; State of Florida retirement options, including employer contributions; Generous annual and sick leave benefits; 9 paid holidays a year and 1 Personal Holiday each year; Career advancement opportunities; Tuition waiver for courses offered by Florida's nationally ranked State University System ; Training and professional development opportunities; And more! KNOWLEDGE, SKILLS, AND ABILITIES Knowledge, Skills, and Abilities (KSAs):
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective communication.
Skill in providing customer service to internal and external customers.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report reviews.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to use problem-solving techniques.
Ability to work independently.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively, verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to work cooperatively as a member of a team.
Ability to organize and maintain filing systems.
Ability to use a computer, other office machines, and software necessary to enter, retrieve, and manipulate data.
Ability to maintain the confidentiality of information.
MINIMUM QUALIFICATIONS REQUIREMENTS Three years of administrative or clerical experience.
College education from an accredited college or university at the rate of 30 semester or 45 quarter hours may substitute for each year of the required work experience.
LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS N/A CONTACT:
JANE EVERSGERD 850-412-4389 The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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