ADMINISTRATIVE ASSISTANT II - 60073728
2.
8 Tallahassee, FL Tallahassee, FL Full-time Full-time $40,000 a year $40,000 a year Agency:
Children and Families Working Title:
ADMINISTRATIVE ASSISTANT II - 60073728 Pay Plan:
Career Service Position Number:
60073728 Salary:
$40,000.
22 Posting Closing Date:
11/28/2023 Total Compensation Estimator Tool:
https:
//compcalculator.
myflorida.
com/ Posting Information:
Administrative Assistant II - Career Service position This is not a telework position, employee will be required to work at the DCF offices located in the Centre of Tallahassee.
MINIMUM
Qualifications:
An associate degree from an accredited college or university and one year of administrative experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
Preference will be given to applicants with previous purchasing experience in MFMP/AOD.
This position serves as the assistant and back-up to the office administrative supervisor as well as performs essential duties of the administrative supervisor in the supervisor's absence.
This position also assists the administrative supervisor with the oversight and training of the office staff to ensure regulatory deadlines are met.
Prepares purchase requisitions for the office, tracks same and ensures appropriate handling of purchase orders and receiving reports to include verification of appropriate codes, amounts, etc.
within 5 working days of getting said commodities.
Complies with and monitors compliance of the mandatory requirements of section 215.
422, Florida Statutes, and Chapter 3A-20, Fla.
Admin.
Code.
Assists in organizing and coordinating the office functions of the Appeal Hearings Office, including directing special projects and activities within the office.
Responds to inquiries regarding the hearing process on the behalf of the Chief.
Assists the Chief with the preparation of materials for the meetings.
Responsible for bringing together the various parts of the office automation system to keep it functioning effectively.
Responsible for assuring the file-transfers across office data link with the FLORIDA computer system are correctly completed.
Responsible for maintenance functions with the hardware and arranging for service as necessary.
Responsible for oversight of the office records maintenance process, including the timely and accurate archiving of files.
Maintains a filing system for the office policy manuals and regulations.
Provides back up for preparation of public records requests.
Supports the Office of Appeal Hearings in all administrative functions including:
drafting and preparing correspondence, and maintaining files on same, ensures that all activities are documented in the case management system, maintains the office personnel files, answers the telephones, routes calls, takes messages and responds to inquiries from the public including customers and their legal representatives regarding the hearing process.
Prepares and distributes notices, orders, and other office correspondence properly.
Updates the case management system.
In the absence of the supervisor, the incumbent in this position oversees the work of the administrative staff in order to meet critical deadlines.
Directs staff in applying state and federal rules to assure compliance with procedural issues for the hearings process.
Provides oversight and acts as a backup for the supervisor for the following activities:
review and distribution of incoming correspondence; proper distribution of outgoing correspondence; properly taking, distributing and following up on telephone messages for statewide staff; properly screening and entering of new hearing requests into the office database; ensuring hearing notices are printed timely and distributed to parties; cases are properly closed within the database and follow up correspondence is distributed to the parties.
Reviews and submits travel documents for the hearing staff to ensure that all prior authorizations are properly completed and all requests for reimbursements are properly submitted.
Works with the administrative services center to resolve any issues to ensure timely and proper reimbursement.
Also assists with resolving any issues in the WORKS system to ensure timely payments to vendors.
Candidate Profile (application) must be completed in its entirety.
Include supervisor names and phone numbers for all periods of employment.
Account for and explain any gaps in employment so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement See Resume in place of entering work history.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
No state income tax for residents of Florida; Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.
myfrs.
com); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, visit www.
mybenefits.
myflorida.
com.
Growth Opportunities:
With 12,000 employees across the state DCF promotes opportunities and training for all.
Our jobs are among the most challenging, complex, and difficult in State government.
They are also among the most rewarding.
All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.
Where you will work:
Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico.
In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater.
And if the beach isn't your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love.
The Sunshine State is a great place to live and work - Come join our team! About Department of Children and Families:
Mission:
The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Vision:
We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families.
In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.
Values:
A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable.
We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results.
Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication.
High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.
To learn more please visit https:
//www.
myflfamilies.
com/.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
We hire only U.
S.
citizens and lawfully authorized alien workers.
Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.
S.
110.
113, and enrollment must be completed within the first 30 calendar days of your appointment.
SELECTIVE SERVICE:
Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.
Verification of Selective Service registration will be conducted prior to hire.
For more information, please visit the SSS website:
http:
//www.
sss.
gov.
BACKGROUND SCREENING REQUIREMENT:
It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.
S.
, and, if applicable, Chapter 408, F.
S.
No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
Job Type:
Full-time Pay:
$40,000.
22 per year
Benefits:
401(k) Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday No nights No weekends Education:
High school or equivalent (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Tallahassee, FL Tallahassee, FL Full-time Full-time $40,000 a year $40,000 a year Agency:
Children and Families Working Title:
ADMINISTRATIVE ASSISTANT II - 60073728 Pay Plan:
Career Service Position Number:
60073728 Salary:
$40,000.
22 Posting Closing Date:
11/28/2023 Total Compensation Estimator Tool:
https:
//compcalculator.
myflorida.
com/ Posting Information:
Administrative Assistant II - Career Service position This is not a telework position, employee will be required to work at the DCF offices located in the Centre of Tallahassee.
MINIMUM
Qualifications:
An associate degree from an accredited college or university and one year of administrative experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
Preference will be given to applicants with previous purchasing experience in MFMP/AOD.
This position serves as the assistant and back-up to the office administrative supervisor as well as performs essential duties of the administrative supervisor in the supervisor's absence.
This position also assists the administrative supervisor with the oversight and training of the office staff to ensure regulatory deadlines are met.
Prepares purchase requisitions for the office, tracks same and ensures appropriate handling of purchase orders and receiving reports to include verification of appropriate codes, amounts, etc.
within 5 working days of getting said commodities.
Complies with and monitors compliance of the mandatory requirements of section 215.
422, Florida Statutes, and Chapter 3A-20, Fla.
Admin.
Code.
Assists in organizing and coordinating the office functions of the Appeal Hearings Office, including directing special projects and activities within the office.
Responds to inquiries regarding the hearing process on the behalf of the Chief.
Assists the Chief with the preparation of materials for the meetings.
Responsible for bringing together the various parts of the office automation system to keep it functioning effectively.
Responsible for assuring the file-transfers across office data link with the FLORIDA computer system are correctly completed.
Responsible for maintenance functions with the hardware and arranging for service as necessary.
Responsible for oversight of the office records maintenance process, including the timely and accurate archiving of files.
Maintains a filing system for the office policy manuals and regulations.
Provides back up for preparation of public records requests.
Supports the Office of Appeal Hearings in all administrative functions including:
drafting and preparing correspondence, and maintaining files on same, ensures that all activities are documented in the case management system, maintains the office personnel files, answers the telephones, routes calls, takes messages and responds to inquiries from the public including customers and their legal representatives regarding the hearing process.
Prepares and distributes notices, orders, and other office correspondence properly.
Updates the case management system.
In the absence of the supervisor, the incumbent in this position oversees the work of the administrative staff in order to meet critical deadlines.
Directs staff in applying state and federal rules to assure compliance with procedural issues for the hearings process.
Provides oversight and acts as a backup for the supervisor for the following activities:
review and distribution of incoming correspondence; proper distribution of outgoing correspondence; properly taking, distributing and following up on telephone messages for statewide staff; properly screening and entering of new hearing requests into the office database; ensuring hearing notices are printed timely and distributed to parties; cases are properly closed within the database and follow up correspondence is distributed to the parties.
Reviews and submits travel documents for the hearing staff to ensure that all prior authorizations are properly completed and all requests for reimbursements are properly submitted.
Works with the administrative services center to resolve any issues to ensure timely and proper reimbursement.
Also assists with resolving any issues in the WORKS system to ensure timely payments to vendors.
Candidate Profile (application) must be completed in its entirety.
Include supervisor names and phone numbers for all periods of employment.
Account for and explain any gaps in employment so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement See Resume in place of entering work history.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
No state income tax for residents of Florida; Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.
myfrs.
com); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, visit www.
mybenefits.
myflorida.
com.
Growth Opportunities:
With 12,000 employees across the state DCF promotes opportunities and training for all.
Our jobs are among the most challenging, complex, and difficult in State government.
They are also among the most rewarding.
All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.
Where you will work:
Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico.
In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater.
And if the beach isn't your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love.
The Sunshine State is a great place to live and work - Come join our team! About Department of Children and Families:
Mission:
The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Vision:
We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families.
In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.
Values:
A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable.
We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results.
Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication.
High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.
To learn more please visit https:
//www.
myflfamilies.
com/.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
We hire only U.
S.
citizens and lawfully authorized alien workers.
Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.
S.
110.
113, and enrollment must be completed within the first 30 calendar days of your appointment.
SELECTIVE SERVICE:
Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.
Verification of Selective Service registration will be conducted prior to hire.
For more information, please visit the SSS website:
http:
//www.
sss.
gov.
BACKGROUND SCREENING REQUIREMENT:
It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.
S.
, and, if applicable, Chapter 408, F.
S.
No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
Job Type:
Full-time Pay:
$40,000.
22 per year
Benefits:
401(k) Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday No nights No weekends Education:
High school or equivalent (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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