Administrative Associate
4.
3 Tallahassee, FL Tallahassee, FL Full-time Full-time $36,250 a year $36,250 a year 10 hours ago 10 hours ago 10 hours ago Department Laboratory Animal Resources within the Office of Research Responsibilities This position is responsible for management of the Laboratory Animal Resources reception area and assists in facilitating overall departmental operations, including resolving routine inquiries, interpreting University and department policies, serving as the Time and Leave Rep, as well as processing travel and purchasing requests.
Responsible for general administrative support.
Responsible for management of the reception area which includes answering phone calls, greeting visitors, routing mail, and tracking and ordering office supplies.
Responsible for independently resolving routine inquires and interpreting department and University procedures when answering questions and advising personnel, customers, and visitors.
Prepares, reports, and other presentations and materials.
Provides administrative support to LAR Administrative and Professional personnel including, but not limited to, scheduling meetings, maintaining calendars, preparing notes, creating process documentation, and assisting with special projects and events as assigned.
Responsible for all receiving and delivery activities for department, including notifying responsible personnel of delivered items.
Couriers sensitive material between department and other campus entities.
Organizes, coordinates, and tracks service requests, including but not limited to Information Technology, Facilities, and Custodial Services.
Serves as building security manager.
Serves as a Time and Leave Representative.
Reviews timecards for compliance with University time and leave procedures.
Performs time and leave audits.
Assists with job openings including, schedules candidate interviews, provides information to the OVPR HR Representative for processing, and assists candidates with onboarding.
Maintains personnel files.
Assists with non-animal purchases, including submitting purchase requisitions in SpearMart and OMNI.
Communicates with Business Manager regarding received invoices.
Serves as T-card and P-card proxy.
Manages the logistics of all department travel.
Makes reservations, prepares, calculates, audits, and submits Travel Requests and Travel Expense Reports in accordance with University procedures.
Processes and confirms all animal order requests.
Utilizes software solution to execute functions necessary for animal census management and reconciliation.
Responsible for maintaining a critical database of campus animal usage for reporting, regulatory and accreditation purposes.
Processes Training Enrollment forms.
Assists with processing and routing ACUC protocol submissions in absence of ACUC coordinator.
Other duties as assigned related to the administrative operations of LAR.
Qualifications High School diploma or equivalent and three years of related experience, or a combination of post high school education and experience equal to three years.
A valid Florida/Georgia's driver's license, or the ability to obtain prior to hire.
Computer skills to include experience with Microsoft Office or comparable software.
Ability to demonstrate effective customer service skills.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
Ability to perform accurately in a detail oriented environment.
Knowledge of office practices, procedures, and etiquette.
Contact Info Desiree Descartes email protected University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida.
FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity.
At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses.
FSU Total Rewards FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https:
//jobs.
fsu.
edu.
If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT:
To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
Considerations This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Minimum salary for the position is $36,250; however, actual salary will be based on the selected candidate's education and experience.
Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at:
https:
//hr.
fsu.
edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.
pdf.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Tallahassee, FL Tallahassee, FL Full-time Full-time $36,250 a year $36,250 a year 10 hours ago 10 hours ago 10 hours ago Department Laboratory Animal Resources within the Office of Research Responsibilities This position is responsible for management of the Laboratory Animal Resources reception area and assists in facilitating overall departmental operations, including resolving routine inquiries, interpreting University and department policies, serving as the Time and Leave Rep, as well as processing travel and purchasing requests.
Responsible for general administrative support.
Responsible for management of the reception area which includes answering phone calls, greeting visitors, routing mail, and tracking and ordering office supplies.
Responsible for independently resolving routine inquires and interpreting department and University procedures when answering questions and advising personnel, customers, and visitors.
Prepares, reports, and other presentations and materials.
Provides administrative support to LAR Administrative and Professional personnel including, but not limited to, scheduling meetings, maintaining calendars, preparing notes, creating process documentation, and assisting with special projects and events as assigned.
Responsible for all receiving and delivery activities for department, including notifying responsible personnel of delivered items.
Couriers sensitive material between department and other campus entities.
Organizes, coordinates, and tracks service requests, including but not limited to Information Technology, Facilities, and Custodial Services.
Serves as building security manager.
Serves as a Time and Leave Representative.
Reviews timecards for compliance with University time and leave procedures.
Performs time and leave audits.
Assists with job openings including, schedules candidate interviews, provides information to the OVPR HR Representative for processing, and assists candidates with onboarding.
Maintains personnel files.
Assists with non-animal purchases, including submitting purchase requisitions in SpearMart and OMNI.
Communicates with Business Manager regarding received invoices.
Serves as T-card and P-card proxy.
Manages the logistics of all department travel.
Makes reservations, prepares, calculates, audits, and submits Travel Requests and Travel Expense Reports in accordance with University procedures.
Processes and confirms all animal order requests.
Utilizes software solution to execute functions necessary for animal census management and reconciliation.
Responsible for maintaining a critical database of campus animal usage for reporting, regulatory and accreditation purposes.
Processes Training Enrollment forms.
Assists with processing and routing ACUC protocol submissions in absence of ACUC coordinator.
Other duties as assigned related to the administrative operations of LAR.
Qualifications High School diploma or equivalent and three years of related experience, or a combination of post high school education and experience equal to three years.
A valid Florida/Georgia's driver's license, or the ability to obtain prior to hire.
Computer skills to include experience with Microsoft Office or comparable software.
Ability to demonstrate effective customer service skills.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
Ability to perform accurately in a detail oriented environment.
Knowledge of office practices, procedures, and etiquette.
Contact Info Desiree Descartes email protected University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida.
FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity.
At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses.
FSU Total Rewards FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https:
//jobs.
fsu.
edu.
If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT:
To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
Considerations This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Minimum salary for the position is $36,250; however, actual salary will be based on the selected candidate's education and experience.
Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at:
https:
//hr.
fsu.
edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.
pdf.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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