ADMINISTRATIVE ASSISTANT II
3.
5 Tallahassee, FL Tallahassee, FL $3,076.
94 a month $3,076.
94 a month 2 days ago 2 days ago 2 days ago Requisition No:
822900 Agency:
Juvenile Justice Working Title:
ADMINISTRATIVE ASSISTANT II - 80037842 Pay Plan:
Career Service Position Number:
80037842 Salary:
$1,538.
47 Bi-Weekly Posting Closing Date:
02/25/2024 Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation's veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
LOCATION, CONTACT AND SALARY INFORMATION Location:
2737 Centerview Drive, Tallahassee, Florida 32399 Starting Salary:
$1,538.
47 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.
) Contact Person:
Jennifer Bailey, (850)717-2615 email protected DESCRIPTION:
This position serves as the statewide administrative support for the Bureau of Monitoring and Quality Improvement, providing support to Headquarters, and North, Central, and South regions, supporting all staff within the Bureau.
DUTIES AND
Responsibilities:
The duties of this position include, but are not limited to:
Serves as the assistant to the Chief of Monitoring and Quality Improvement and Deputy Chief of Monitoring and Quality Improvement which has been delegated as an administrator with full authority.
Represents chief in matters as directed.
Assists chief with public and staff inquiries regarding all aspects of departmental issues.
Assists chief and deputy chief by making necessary travel arrangements (method of travel, hotel reservations, etc.
), for the chief and deputy chief.
Serves as statewide support for the Bureau of Monitoring and Quality Improvement.
Assists Headquarters, and North, Central, and South regional monitoring supervisors in the following areas:
Serves as Human Resources (HR) Liaison.
Assists with advertising positions in People First (PF).
Managing applicant pools and coordinating new hire interviews.
Responsible for completing the new hire process in HRES and scheduling and preparing background screenings for new hires.
Prepares other HR related items to include, but not to limited to, telework requests, dual employment, Family Medical Leave Act (FMLA) requests, promotions, separations, and classification actions, including position reclass requests.
Assists supervisors with disciplinary packets, if applicable.
Serves as Fiscal/Purchasing Liaison.
Coordinating routine office supply orders, specialized orders for event purposes, and completing purchases through MFMP.
Prepare purchase orders (PO) and blanket POs for each fiscal year, as needed.
Coordinating with Finance and Accounting (F&A) on all P-card related issues to include new P-cards, replacements, and ensuring charges are cleared accurately and timely in P-card Works.
Serves as the bureau's liaison and contact for questions related to travel and the completion of travel vouchers in the Statewide Travel Management System (STMS).
Completes fiscal-year end close out, as applicable.
Serves as General Services Liaison.
Manage cellular phones, audit cellular plan usage/utilization, and pay invoices for all staff timely.
Serves as records custodian and ensure records management.
Maintains office equipment and ensures equipment leases are up to date and processes monthly invoices timely.
Maintain and oversee the Bureau's property inventory, including transfer, surplus/disposal of property.
Track utilization and location of State vehicles.
Assist as requested with scheduled maintenance and repairs of vehicles.
Track and monitor Sun Pass (transponder) use, and add funds as needed.
Serves as Information Technology (IT) Liaison.
Responsible for completing Information Resource Requests (IRRs) and ordering IT supplies.
Completes network and email access and deletion forms.
Serves as MQI Training Coordinator and Talent, Leadership, and Culture (TLC) Liaison.
Ensure staff meets the annual mandatory training.
Responsible for updating SkillPro as needed or requested.
Responsible for maintaining the bureau's distribution lists (contacts/birthday) and updating the MQI website, including the Contact Us page.
Responsible for assisting with various bureau events throughout the year to include but not limited to the bureau's workpaper workshop, annual supervisor review preparation, and statewide meeting.
Duties will include securing travel arrangements, hotel accommodations, conference space, purchasing supplies (as needed), and assisting with organizing and planning for these events.
(Travel may be required to attend these events) Responsible for completing Certified Peer Reviewer training and serving as a peer reviewer as requested.
(Travel may be required to participate as a peer reviewer) Performs other related duties as assigned.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge, skills, and abilities, including utilization of equipment, required for the position:
Knowledge of office procedures and practices.
Skill in typing and data entry.
Knowledge of Microsoft Word, Microsoft Excel, and SAMAS.
Ability to operate general office equipment.
Ability to communicate effectively.
PREFERRED
Qualifications:
Preference will be given to candidates with knowledge and experience using the state's purchasing system, travel system, and state purchasing card processes.
Additional preferred qualifications include:
knowledge of recruitment and selection process in People First, experience with inventory, and experience with managing leases/contracts of equipment, services, or buildings.
SPECIAL NOTES:
Incomplete Candidate Profiles will not be accepted.
Please make sure that all parts of the profile are complete and accurate.
'See Resume' is not an acceptable response, and all periods of employment and non-employment should be included with correct end of employment dates.
Some positions in the occupation may be responsible for coordinating work and supervising employees.
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver's license is required.
If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire.
Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.
Licenses that have Corrective Lenses Restrictions are acceptable, provided the driver wears corrective lenses.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
This position serves as the statewide administrative support for the Bureau of Monitoring and Quality Improvement, providing support to Headquarters, and North, Central, and South regions, supporting all staff within the Bureau.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 Tallahassee, FL Tallahassee, FL $3,076.
94 a month $3,076.
94 a month 2 days ago 2 days ago 2 days ago Requisition No:
822900 Agency:
Juvenile Justice Working Title:
ADMINISTRATIVE ASSISTANT II - 80037842 Pay Plan:
Career Service Position Number:
80037842 Salary:
$1,538.
47 Bi-Weekly Posting Closing Date:
02/25/2024 Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation's veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
LOCATION, CONTACT AND SALARY INFORMATION Location:
2737 Centerview Drive, Tallahassee, Florida 32399 Starting Salary:
$1,538.
47 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.
) Contact Person:
Jennifer Bailey, (850)717-2615 email protected DESCRIPTION:
This position serves as the statewide administrative support for the Bureau of Monitoring and Quality Improvement, providing support to Headquarters, and North, Central, and South regions, supporting all staff within the Bureau.
DUTIES AND
Responsibilities:
The duties of this position include, but are not limited to:
Serves as the assistant to the Chief of Monitoring and Quality Improvement and Deputy Chief of Monitoring and Quality Improvement which has been delegated as an administrator with full authority.
Represents chief in matters as directed.
Assists chief with public and staff inquiries regarding all aspects of departmental issues.
Assists chief and deputy chief by making necessary travel arrangements (method of travel, hotel reservations, etc.
), for the chief and deputy chief.
Serves as statewide support for the Bureau of Monitoring and Quality Improvement.
Assists Headquarters, and North, Central, and South regional monitoring supervisors in the following areas:
Serves as Human Resources (HR) Liaison.
Assists with advertising positions in People First (PF).
Managing applicant pools and coordinating new hire interviews.
Responsible for completing the new hire process in HRES and scheduling and preparing background screenings for new hires.
Prepares other HR related items to include, but not to limited to, telework requests, dual employment, Family Medical Leave Act (FMLA) requests, promotions, separations, and classification actions, including position reclass requests.
Assists supervisors with disciplinary packets, if applicable.
Serves as Fiscal/Purchasing Liaison.
Coordinating routine office supply orders, specialized orders for event purposes, and completing purchases through MFMP.
Prepare purchase orders (PO) and blanket POs for each fiscal year, as needed.
Coordinating with Finance and Accounting (F&A) on all P-card related issues to include new P-cards, replacements, and ensuring charges are cleared accurately and timely in P-card Works.
Serves as the bureau's liaison and contact for questions related to travel and the completion of travel vouchers in the Statewide Travel Management System (STMS).
Completes fiscal-year end close out, as applicable.
Serves as General Services Liaison.
Manage cellular phones, audit cellular plan usage/utilization, and pay invoices for all staff timely.
Serves as records custodian and ensure records management.
Maintains office equipment and ensures equipment leases are up to date and processes monthly invoices timely.
Maintain and oversee the Bureau's property inventory, including transfer, surplus/disposal of property.
Track utilization and location of State vehicles.
Assist as requested with scheduled maintenance and repairs of vehicles.
Track and monitor Sun Pass (transponder) use, and add funds as needed.
Serves as Information Technology (IT) Liaison.
Responsible for completing Information Resource Requests (IRRs) and ordering IT supplies.
Completes network and email access and deletion forms.
Serves as MQI Training Coordinator and Talent, Leadership, and Culture (TLC) Liaison.
Ensure staff meets the annual mandatory training.
Responsible for updating SkillPro as needed or requested.
Responsible for maintaining the bureau's distribution lists (contacts/birthday) and updating the MQI website, including the Contact Us page.
Responsible for assisting with various bureau events throughout the year to include but not limited to the bureau's workpaper workshop, annual supervisor review preparation, and statewide meeting.
Duties will include securing travel arrangements, hotel accommodations, conference space, purchasing supplies (as needed), and assisting with organizing and planning for these events.
(Travel may be required to attend these events) Responsible for completing Certified Peer Reviewer training and serving as a peer reviewer as requested.
(Travel may be required to participate as a peer reviewer) Performs other related duties as assigned.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge, skills, and abilities, including utilization of equipment, required for the position:
Knowledge of office procedures and practices.
Skill in typing and data entry.
Knowledge of Microsoft Word, Microsoft Excel, and SAMAS.
Ability to operate general office equipment.
Ability to communicate effectively.
PREFERRED
Qualifications:
Preference will be given to candidates with knowledge and experience using the state's purchasing system, travel system, and state purchasing card processes.
Additional preferred qualifications include:
knowledge of recruitment and selection process in People First, experience with inventory, and experience with managing leases/contracts of equipment, services, or buildings.
SPECIAL NOTES:
Incomplete Candidate Profiles will not be accepted.
Please make sure that all parts of the profile are complete and accurate.
'See Resume' is not an acceptable response, and all periods of employment and non-employment should be included with correct end of employment dates.
Some positions in the occupation may be responsible for coordinating work and supervising employees.
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver's license is required.
If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire.
Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.
Licenses that have Corrective Lenses Restrictions are acceptable, provided the driver wears corrective lenses.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
This position serves as the statewide administrative support for the Bureau of Monitoring and Quality Improvement, providing support to Headquarters, and North, Central, and South regions, supporting all staff within the Bureau.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
