ADMINISTRATIVE ASSISTANT I - 48001068
Requisition No:
353363
Agency:
Department of Education
Working Title:
ADMINISTRATIVE ASSISTANT I - 48001068
Position Number:
48001068
Salary:
25,479.
24
Posting Closing Date:
05/31/2021
The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions.
The employee must interact courteously with others.
The employee s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
Attendance is an essential function of this position.
The employee is expected to schedule and coordinate office meetings, ensure timely procurement of goods and services through My Florida Market Place, ensure goods and services are received, and payments are processed in a timely manner.
Employee prepares correspondence, maintains office filing system and supplies, and prepares and disseminates materials in support of trainings and other activities.
This position assists management in the coordination of administrative tasks and assignments that are complex in nature.
The incumbent will assist the bureau chief and other general services staff, and will provide administrative support for bureau functions.
The employee will handle the intake, scheduling, coordination and set-up procedures for the first floor lobby, Caf 325, and seventeenth floor conference rooms and meeting spaces.
The employee will produce daily and weekly conference room calendars, and manage the inventory and maintenance of conference room furniture and audiovisual equipment.
The employee will serve as property custodian for the 17th floor AV room.
The employee will provide monthly record data collection and conference room inventory reports to the bureau chief by the 10th of each month for review.
The employee serves as an administrative support person for handling the Commissioner s incoming calls for the department.
The employee may assist with the organization and maintenance of after hours, vendor, and telephone logs (data collection).
Logs will be organized and tracked daily and will be summarized at the end of each month.
Report totals will be submitted to the phone coordinator by the 8th of each month.
The employee assists with receiving and entering work orders for the agency in the Department of Management Services online Customer Work Order System (Tririga).
The employee is expected to enter all work orders within 30 minutes of receiving the request.
The employee may also be required to follow-up on work orders personally entered to ensure requests are completed.
Performs other duties as required.
The employee will research and respond to special operational projects assigned by the bureau chief s office.
Projects must be completed within established timeframes and accurately address the issue or concern of the requests.
Minimum annual salary for this position is $25,479.
24.
Salary will be determined based on experience.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
Estimated Salary: $20 to $28 per hour based on qualifications.
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