Court Operations Specialist
Tallahassee, FL Tallahassee, FL Full-time Full-time $45,682 - $74,271 a year $45,682 - $74,271 a year 9 days ago 9 days ago 9 days ago We are looking for an Operations Associate to join our team and help ensure the smooth running of our operations.
The successful candidate will be responsible for managing day-to-day operations, overseeing administrative tasks, and providing case management support including docketing, performing docket quality control tasks, maintaining and processing case information and providing customer service.
The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently and as part of a team.
REPRESENTATIVE DUTIES Case Management Create and process new case files, include assigning case numbers, opening cases in the case management system, and preparing case files for tracking.
Review filed documents for conformity with rules and regulations and ensuring event codes are entered accurately.
Record summary document and proceeding entries and set schedules for briefing and record preparation.
Perform civil docketing and criminal post judgement docketing.
Receive and docket terminating documents.
Prepare and distribute judgments, orders, and deficiency notices.
Check for prior or prohibited filings.
Verify attorneys' authority to practice before the court.
Monitor exhibits and sealed documents for release.
Verify and issue summons.
Monitor assigned cases to ensure completion of required procedural steps.
Manage progression of assigned cases to final disposition, including the transmittal of records to other courts.
Intake Provide procedural or case information to the public, bar, and court without providing legal advice.
Answer and route incoming calls and assist the public in the use of computerized databases.
Assist with copying and preparing documents.
Receive and stamp incoming documents, certify court documents, respond to court emails, and assist with the maintenance of court files.
Inform customers of required fees, receive payments, and issue receipts.
Secure funds in the cash register, balance the cash drawer at the end of the day, and process credit card payments.
Sort, classify, and file case records, while maintaining the integrity of the filing system by monitoring proper access to records and maintaining timely and accurate filing of documents.
Prepare, ship, and retrieve records from the appropriate Federal Records Center.
Process incoming and outgoing mail; maintain the mail meter and meter log, assist with Jury and naturalization.
Miscellaneous May serve as relief courtroom deputy, perform administrative responsibilities, and perform other duties as assigned.
QUALIFICATIONS To qualify for this position, the incumbent must have:
At least one year of progressively responsible clerical or administrative experience at the CL 24 level that demonstrates the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation.
A high school diploma, or the equivalent.
Excellent communication and interpersonal skills displaying an ability to communicate effectively with a wide variety of individuals including members of the public, peers, executives, and judges.
Good judgment and the ability to serve customers in a professional manner at all times, handle several tasks at once, produce accurate results, and the ability to work independently or collaboratively as part of a team.
An ability to learn quickly and become proficient in the use of automated systems to accomplish work and apply rules, regulations, directives, or laws with accuracy.
Demonstrated experience using technology, including proficiency in using electronic calendars, Microsoft Office programs, and Adobe Acrobat.
Ability to maintain confidentiality and impartiality.
Preferred Qualifications Prior employment in a professional office environment, court, law firm, or other similar organization and performing duties that require the interpretation, application, and knowledge of complex rules, procedures, and statutes.
An associate degree, bachelor's degree, or higher education degree from an accredited college or university is also preferred.
Skill using automated case management systems and in handling administrative matters such as file maintenance, record keeping, and reporting.
Experience in listening to and recording complex information, note taking, and producing professional,grammatically correct written summaries.
Work experience that supports an ability to successfully manage multiple priorities.
Ability to work with limited supervision as a self-starter.
Ability to consistently demonstrate sound ethics, excellent judgment, a positive attitude, and a high level of professionalism.
EMPLOYMENT INFORMATION AND BENEFITS Judiciary employees serve under excepted appointments (not civil service).
Employees of the United States District Court are at will employees and are required to adhere to the Code of Conduct for Judicial Employees, which is available to candidates for review on our website at www.
flnd.
uscourts.
gov.
The judiciary offers generous benefits including paid vacation, sick leave, paid holidays, health and life insurance, long term care insurance, a flexible benefits program, retirement plan, and a portable savings plan with matching contributions.
APPLICANT INFORMATION This position will be located in the Tallahassee division of the United States District Court for the Northern District of Florida.
Applicants must be a U.
S.
citizen, a U.
S.
National, or qualify under the Appropriations Act Citizenship exemptions.
Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposit.
Qualified applicants should submit a resume including salary history, a completed application form AO-0078 (available at www.
flnd.
uscourts.
gov), and a list of three professional references by referring to the vacancy announcement on the Court employment website:
https:
//www.
flnd.
uscourts.
gov/employment The Court reserves the right to change or withdraw this vacancy announcement at any time without notification to applicants.
THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER Job Type:
Full-time Pay:
$45,682.
00 - $74,271.
00 per year
Benefits:
Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Schedule:
8 hour shift Holidays No weekends Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The successful candidate will be responsible for managing day-to-day operations, overseeing administrative tasks, and providing case management support including docketing, performing docket quality control tasks, maintaining and processing case information and providing customer service.
The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently and as part of a team.
REPRESENTATIVE DUTIES Case Management Create and process new case files, include assigning case numbers, opening cases in the case management system, and preparing case files for tracking.
Review filed documents for conformity with rules and regulations and ensuring event codes are entered accurately.
Record summary document and proceeding entries and set schedules for briefing and record preparation.
Perform civil docketing and criminal post judgement docketing.
Receive and docket terminating documents.
Prepare and distribute judgments, orders, and deficiency notices.
Check for prior or prohibited filings.
Verify attorneys' authority to practice before the court.
Monitor exhibits and sealed documents for release.
Verify and issue summons.
Monitor assigned cases to ensure completion of required procedural steps.
Manage progression of assigned cases to final disposition, including the transmittal of records to other courts.
Intake Provide procedural or case information to the public, bar, and court without providing legal advice.
Answer and route incoming calls and assist the public in the use of computerized databases.
Assist with copying and preparing documents.
Receive and stamp incoming documents, certify court documents, respond to court emails, and assist with the maintenance of court files.
Inform customers of required fees, receive payments, and issue receipts.
Secure funds in the cash register, balance the cash drawer at the end of the day, and process credit card payments.
Sort, classify, and file case records, while maintaining the integrity of the filing system by monitoring proper access to records and maintaining timely and accurate filing of documents.
Prepare, ship, and retrieve records from the appropriate Federal Records Center.
Process incoming and outgoing mail; maintain the mail meter and meter log, assist with Jury and naturalization.
Miscellaneous May serve as relief courtroom deputy, perform administrative responsibilities, and perform other duties as assigned.
QUALIFICATIONS To qualify for this position, the incumbent must have:
At least one year of progressively responsible clerical or administrative experience at the CL 24 level that demonstrates the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation.
A high school diploma, or the equivalent.
Excellent communication and interpersonal skills displaying an ability to communicate effectively with a wide variety of individuals including members of the public, peers, executives, and judges.
Good judgment and the ability to serve customers in a professional manner at all times, handle several tasks at once, produce accurate results, and the ability to work independently or collaboratively as part of a team.
An ability to learn quickly and become proficient in the use of automated systems to accomplish work and apply rules, regulations, directives, or laws with accuracy.
Demonstrated experience using technology, including proficiency in using electronic calendars, Microsoft Office programs, and Adobe Acrobat.
Ability to maintain confidentiality and impartiality.
Preferred Qualifications Prior employment in a professional office environment, court, law firm, or other similar organization and performing duties that require the interpretation, application, and knowledge of complex rules, procedures, and statutes.
An associate degree, bachelor's degree, or higher education degree from an accredited college or university is also preferred.
Skill using automated case management systems and in handling administrative matters such as file maintenance, record keeping, and reporting.
Experience in listening to and recording complex information, note taking, and producing professional,grammatically correct written summaries.
Work experience that supports an ability to successfully manage multiple priorities.
Ability to work with limited supervision as a self-starter.
Ability to consistently demonstrate sound ethics, excellent judgment, a positive attitude, and a high level of professionalism.
EMPLOYMENT INFORMATION AND BENEFITS Judiciary employees serve under excepted appointments (not civil service).
Employees of the United States District Court are at will employees and are required to adhere to the Code of Conduct for Judicial Employees, which is available to candidates for review on our website at www.
flnd.
uscourts.
gov.
The judiciary offers generous benefits including paid vacation, sick leave, paid holidays, health and life insurance, long term care insurance, a flexible benefits program, retirement plan, and a portable savings plan with matching contributions.
APPLICANT INFORMATION This position will be located in the Tallahassee division of the United States District Court for the Northern District of Florida.
Applicants must be a U.
S.
citizen, a U.
S.
National, or qualify under the Appropriations Act Citizenship exemptions.
Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposit.
Qualified applicants should submit a resume including salary history, a completed application form AO-0078 (available at www.
flnd.
uscourts.
gov), and a list of three professional references by referring to the vacancy announcement on the Court employment website:
https:
//www.
flnd.
uscourts.
gov/employment The Court reserves the right to change or withdraw this vacancy announcement at any time without notification to applicants.
THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER Job Type:
Full-time Pay:
$45,682.
00 - $74,271.
00 per year
Benefits:
Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Schedule:
8 hour shift Holidays No weekends Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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