ADMINISTRATIVE ASSISTANT I - 42001493 1 1
Requisition No:
373142
Agency:
Agriculture and Consumer Services
Working Title:
ADMINISTRATIVE ASSISTANT I - 42001493 1 1
Position Number:
42001493
Salary:
$25,479.22 - $28,027.22
Posting Closing Date:
05/15/2021
ADMINISTRATIVE ASSISTANT I
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
DIVISION OF CONSUMER SERVICES
BUREAU OF MEDIATION AND ENFORCEMENT
OPEN COMPETITVE OPPORTUNITY
CONTACT:
Alan Parkinson at 850-410-3697
MINIMUM REQUIREMENTS:
A bachelor's degree from an accredited college or university and one (1) year of administrative experience.
A master's degree from an accredited college or university can substitute for the required experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.
Please Note:
There will be a numerically based work sample administered with an established minimum required passing score to all eligible candidates in order to move to the next phase of consideration.
ATTENTION CANDIDATES
To be considered for a position with the Florida Department of Agriculture and Consumer Services:
- All fields in the Candidate Profile must be completed.
- Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.
- Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.
NOTES:
Successful applicants must pass a background screening, including fingerprinting, as a condition of employment.
JOB DUTIES:
This position reports to the Bureau Chief and is responsible for the administrative duties and functions of the bureau as directed by the Bureau Chief or Regulatory Program Administrators. The position prepares bureau level correspondence, updates the bureau s template documents as needed and coordinates the dissemination of bureau specific records for public records requests. This position acts as liaison between the Bureau Chief and the Regulatory Program Administrators (Supervisors), supervisors in other bureaus and employees. Designs forms for the bureau for submission to the forms committee for approval and also creates and maintains mailing lists for generation of correspondence. This position performs special assignments, conducts consumer complaint research and prepares statistical reports as directed. This position also maintains current information on division policies and programs and processes routine matters within established policies. Prepares and processes checks with regard to registration and administrative fines and prepares cash transmittal sheets for Finance and Accounting on a daily basis, or as received.
Assists Bureau Chief and the Regulatory Program Administrators (Supervisors) with telephone calls, questions and correspondence concerning consumer complaints/inquiries being handled by the bureau.
Assumes responsibility for other support staff s duties within the bureau as needed. Helps with telephonic confirmation of business information, answers phone calls, inputs complaints, inquiries, requests, travel records, leave time records, etc., for the bureau. Maintains records and files and follows up on work in process to ensure timely reply or action. Uses personal computer to timely perform revisions and accurate typing of memoranda, correspondence, reports, records, statutes, rules and other office documents from rough draft and finalized copy which are general, complex and often technical in nature. Extracts, collates and merges stored information in equipment as required. Maintains Bureau Chief s files, legal and investigation referrals, procedure manuals, etc. This position tracks the bureau s use of office supplies and orders office supplies as needed or as directed by the Bureau Chief.
Plans travel itinerary regarding speeches and engagements (i.e., letters of acceptance, telephone contacts and follow-ups, transportation and lodging arrangements).
This position assists the Bureau Chief and Regulatory Program Administrators with scheduling duties and responsibilities of the bureau s Senior Clerk staff. The position will ensure compliance with bureau procedures for complaint handling and movement of agency actions to the Capital and to the Office of the General Counsel. The position compiles information and statistics (including weekly and monthly reporting) as needed or directed. Operates computers, transcription equipment, calculators, telecommunication terminals, copiers, facsimile machine, recorders, etc. Schedules appointments and conferences with or without prior clearance. The position will also assist in the coordination of the training of bureau staff and prepare training presentations at the direction of the bureau management team.
Performs other administrative duties as needed.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of DOCS database, Word, Outlook, Excel, scanner, calculator, copier, printer, personal computer and telephone.
- Knowledge of administrative procedures and practices and methods of data collection.
- Ability to prepare correspondence and reports.
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Estimated Salary: $20 to $28 per hour based on qualifications.
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